The five DBS facts Kadim stores
For each person who has been checked, Kadim stores five facts and no more. The certificate itself is never stored, the certificate number is encrypted, and every access is written to an audit log. The wider discussion is in DBS and safeguarding in Kadim.
The five facts
| Fact | What it is |
|---|---|
| Status | Whether the check is verified, and by what evidence |
| Certificate number | The 12-digit number on the certificate, stored encrypted |
| Issue date | The date printed on the certificate. The three-year re-check clock runs from here |
| Level | The DBS level the check was issued at |
| Workforce | The population the check covers |
Levels
| Level | Notes |
|---|---|
| Basic | The lowest level |
| Standard | A mid level |
| Enhanced | The highest level. Only an enhanced check satisfies a role that requires enhanced DBS |
A role that requires enhanced DBS fails closed on anything less: the placement is refused unless a current enhanced check is on record at that mosque.
Workforces
| Workforce | Covers |
|---|---|
| Adult | Regulated work with adults |
| Child | Regulated work with children |
| Adult and child | Both |
Status words on the dashboard
The compliance register shows each person a status chip. The counters at the top sum the whole mosque.
| Word | Meaning |
|---|---|
| Valid | A verified DBS within its three-year re-check window |
| Expiring | The re-check is due within 90 days. Still valid today |
| Missing | No check on record yet |
| Pending | A check is under way |
Where the evidence came from
A verified status records how it was evidenced: a certificate seen at this mosque, or a paper check a trustee recorded and attests they saw. A recording never reaches into or copies another mosque's records.
Consent-gated DBS Update Service checks are a third source in the design, but they are not available yet and no record can currently be created that way. See Share your DBS status with a second mosque.